|Option One: This will require the host to set the meeting up again and adjust the settings to enable the one-click option. This is the most accessible way to post meeting info and is much the same as the no password meeting have operated. |
In your “Personal User Settings,” enable “Embed password in meeting link for one-click join” by using the toggle on/off. Detailed instructions can be found here,
When that is done, you will need to email firstname.lastname@example.org the Zoom Meeting Invite. The password will be included in the posted link. Meeting attendees need only click the Meeting Name and then the Link to Meeting for immediate access to the meeting (or the Waiting Room… keep reading).
Click the Link to Meeting
If you choose Option One, you do have some deterrents for distruptors; you can keep the “Waiting Room” enabled, which again, is now the default. However, should you choose to forego that option, you can disable that feature. More detailed Instructions here.
Adding two to four co-hosts, depending on the size of your meeting, is our current suggestion for managing the Waiting Room and for removing participants if necessary. Detailed instructions here.
Option Two: Maintain a password, but do not include it directly in the link.This will require meeting attendees to enter the password manually.
The password will be posted as a separate number in the meeting page..
Waiting Room options and co-host suggestions apply here as well.
You will need to resend the information via a Zoom Meeting Invite to email@example.com . This will give us the complete information necessary to update your meeting page with the password. Please put the meeting name, day, and time in the subject.
Option Two looks like…
1. Click the Meeting Name
2. Copy down password and enter into the Zoom popup after clicking the meeting link
Option Three: The Password will be provided by the Group
If your meeting does not want to provide the password in the schedule, your group or meeting will provide it to you via email or other means.
You can circulate your meeting password among your known members while those who are not regulars can email the group or meeting for the password.
In this option, attendees will need to…
1. Click on the Meeting Name
2. Email the group
We will not list meetings that don’t allow for any of the above options as they are not accessible to anyone outside “the know” and therefore not helpful on aasanjose.org or to newcomers.
NOTE: We learned that sharing meeting passwords on social media is one of the primary ways meeting disruptors are getting meeting information, so you might want to refrain from that practice at this time. Finally, the Austin Bid for ICYPAA Committee hosted a webinar today that we will share as soon as the recording is ready. It covers much of the Zoom User Settings for those that are in need of assistance. We request that all meeting updates and changes to your currently listed meetings continue to get routed to firstname.lastname@example.org once the new Zoom Meeting Invite has been sent.
Your trusted servants and special workers at Central Office are here to help. Sometimes quickly, sometimes slowly.Stay tuned and please share this information with your social media communities (but not meeting passwords!)
All decisions will be re-evaluated as the situation changes; we are doing our best and appreciate your support and understanding.Your AA Central Office